Event Assistant - Vancouver


Event Assistant - Vancouver

Are you a multi-tasking, detail junky that loves to meet new people, build relationships and help others? Are you the “organizer” at work or at home and interested in working part-time? Join our not-for-profit association and help us in our quest to advance the careers of water and wastewater professionals, and protect public health and the environment while we’re at it.
The BC Water & Waste Association has a temporary, part-time employment opportunity, beginning immediately and ending on May 18, 2018, for an Event Assistant. The Event Assistant is responsible for providing support to the Event & Sponsorship Specialist and Senior Manager of Education in planning, implementing and evaluating the Annual Conference & Trade Show and other events offered by the Association.


  • Provide administrative support by preparing and distributing meeting packages, minutes and other materials.
  • Coordinate speakers and presenters; respond to speaker inquiries.
  • Create and update event information.
  • Pack event materials and prepare registration packages for event attendees.
  • Obtain quotes on venues, food and beverage service providers, audio visual service providers, and merchandise and other event-related service providers.
  • Participate in set up, take down, and support activities during events.
  • Support the Member Services Coordinator in processing event registrations and responding to customer inquiries during high-volume timeframes.
  • Other duties related to delivery of BCWWA events.

About You

  • Currently enrolled in, or completed, a college diploma or university degree in a relevant discipline and 1+ years of related experience.
  • Proficient with Microsoft Office and comfortable using technology.
  • Fluent written and oral communication skills in English and comfortable talking to customers and vendors.
  • Demonstrated experience working with budgets and organizing events (preferred).
  • Excellent time management and priority setting skills.
  • Highly organized – can always find what is needed when it is needed.
  • Exceptional attention to detail – driven to always get it “right” and takes pride in providing accuracy in all work.
  • Accurately assesses problems and can efficiently identify and implement solutions.
  • Works well independently, while ensuring that work is coordinated with the rest of the team.
  • Self-motivated – brings a positive “can do” attitude and strives for excellence.

About Us
The BC Water & Waste Association (BCWWA) is a not-for-profit organization that represents over 4,000 water professionals who are responsible for ensuring safe, sustainable and secure water, sewer and stormwater systems in BC and the Yukon. Our members work every day to keep our water systems clean and safe – from source to tap to drain and back to the environment. They include water and wastewater facility operators, utility managers, engineers, technicians and technologists, consultants, government policy and regulatory staff, backflow assembly testers and cross connection control specialists, researchers, and suppliers. The Association delivers professional development, education, certification, and advocacy programs and services to ensure that our water systems continue to protect public health and the environment.

We have a bright, positive and engaged (but small) team. We value “getting the job done” but want to have some fun while we’re at it! Our offices are located in downtown Vancouver close to the Burrard Street station and lots of great coffee shops and eateries.

Terms and Compensation
The position is part-time, beginning immediately and ending on May 18, 2018. It involves approximately 16 hours of work per week until January, and gradually increases to full-time in May. Flexibility in work schedule can be accommodated. Minimal travel will be required within BC, including Penticton for our Annual Conference on May 12 – 16, 2018.
The rate for the position is $20 per hour ($18.50 plus 6% in lieu of vacation).

Interested in Applying?
Please send your resume and a cover letter explaining how your experience matches the role to This email address is being protected from spambots. You need JavaScript enabled to view it. .

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